Table of contents
- 1. Overall objective and session logic
- 2. Learning outcomes (knowledge • skills • attitudes)
- 3. Organisational parameters
- 4. Mentimeter — questions (PRE and POST)
- 5. Detailed agenda (180’)
- 6. Facilitation best practices
- 7. Adaptations, plan B, options
- 8. Evaluation and reporting indicators
- 9. Printable attachments (KUL1–KUL10, KUL‑R) + extras
In the materials section, each card has a “Print” button—you will print only the selected item (with the EU logo and disclaimer).
1. Overall objective and session logic
Goal
participants can build a support network in a new city, design and launch an interest club and a small integration event, and create a 90‑day plan for cooperation with institutions/NGOs and local communication.
Logic
resource map → contact map → club design → event design → communication and partnerships → inclusion/accessibility/risks → 90‑day calendar + commitments.
Outputs
1) KUL1 — Map of local resources (A3: places–people–programs), 2) KUL2 — My contact map (strong/weak ties + “bridges”), 3) KUL3 — Club canvas (goal, audience, format, roles, rules), 4) KUL4 — Event plan 0→1 (mini‑event 2h), 5) KUL5 — Event budget and logistics (template), 6) KUL6 — Communication and visibility (plan + A2–B2 texts), 7) KUL7 — Partnerships and room booking (phone/email/meeting scripts), 8) KUL8 — Inclusion and accessibility (checklist: language, travel, barriers), 9) KUL9 — Risk analysis and Plan B (matrix), 10) KUL10 — 90‑day calendar + 30‑day plan (KPIs), 11) KUL‑R — Results assessment rubric.
2. Learning outcomes (knowledge • skills • attitudes)
Knowledge
understands concepts: local resources (people–places–programs), strong/weak ties and social bridges, basics of organising meetings/clubs/events, principles of inclusion and accessibility.
Skills
prepares a resource map and a contact map,
designs an interest club and a mini‑event,
creates a communication plan and contacts an institution,
identifies barriers and risks and plans Plan B,
sets a 90‑day calendar and KPIs.
designs an interest club and a mini‑event,
creates a communication plan and contacts an institution,
identifies barriers and risks and plans Plan B,
sets a 90‑day calendar and KPIs.
Attitudes
proactivity, intercultural openness, equal treatment, safety and realism of plans.
3. Organisational parameters
Room
“U‑shape” + 4 tables; 2 flipcharts; projector; timer; set of city maps (if available).
Print materials (A4/A3, 1 per person): KUL1–KUL10, KUL‑R; sticky notes, markers, coloured tape.
Print materials (A4/A3, 1 per person): KUL1–KUL10, KUL‑R; sticky notes, markers, coloured tape.
Evaluation
Mentimeter PRE/POST (3 questions – section 4) + KUL‑R rubric.
4. Mentimeter — questions (PRE and POST)
“I know where nearby to look for places and people to cooperate with (resource map).”
“I can design a club/event and calculate a basic budget.”
“I have a 90‑day action and communication plan (with KPIs).”
5. Detailed agenda (180’)
0–12’ Opening and ground rules (12’)
Goal
safe collaboration and clear goals.
Instructions
present the plan and outputs; agreement: voluntary participation, confidentiality, right to pause; we do not share private data of people/institutions. Hand out KUL1–KUL10.
12–22’ Icebreaker “My power places” (10’)
Goal
activate positive associations and place-based capital.
Instructions
everyone marks 3 places on KUL1 where they feel good (park, library, café, NGO). In pairs, they share “why”.
22–30’ Mentimeter PRE (8’)
30–62’ MODULE 1 — Map of local resources (people–places–programs) (32’)
Goal
see “where to go tomorrow”.
Materials
KUL1 (A3).
Instructions
In three columns, list
People (leaders/animators, volunteers, teachers, neighbours), Places (libraries, community centres, sports clubs, coworking, cafés open to NGOs, parishes), Programs (regular activities, clubs, office hours, free events).
Mark with a star the resources you can access through acquaintances.
Exercise (15’): tables create 3 neighbourhood maps; choose 2 “quick entry points” each (e.g., library office hours, an open board‑games club).
Mark with a star the resources you can access through acquaintances.
Exercise (15’): tables create 3 neighbourhood maps; choose 2 “quick entry points” each (e.g., library office hours, an open board‑games club).
Criterion
each group identifies at least 6 resources and 2 quick entry points.
62–92’ MODULE 2 — My network: strong/weak ties and “bridges” (30’)
Goal
activate contacts and requests for help.
Materials
KUL2.
Instructions
Draw circles
centre “me”, first circle of strong ties (family/friends), second circle of weak ties (people from courses, neighbours, project participants), third circle of bridges (people/institutions that connect different environments).
Mark 3 people/bridges you can message this week.
Exercise (12’): in pairs, draft an A2–B2 message to a “bridge” (invitation to a meeting/questions about room booking).
Mark 3 people/bridges you can message this week.
Exercise (12’): in pairs, draft an A2–B2 message to a “bridge” (invitation to a meeting/questions about room booking).
Criterion
KUL2 completed + a ready message to 1 “bridge”.
92–102’ BREAK (10’)
102–132’ MODULE 3 — Interest club canvas (KUL3) (30’)
Goal
have a ready sketch of a club for 6–8 meetings.
Materials
KUL3.
Instructions
Goal and audience
for whom? what should change after 8 weeks?
Format
weekly/bi‑weekly; 60–120 min; roles (coordinator, communication, logistics, rotating facilitator).
Rules (House Rules)
punctuality, equal voices, simple language PL↔UA, “no mocking”, photos only with consent.
Metrics (KPIs)
attendance, number of new people, satisfaction (mini survey), number of active “bridges”.
Exercise (15’): in teams of 3–4, design 1 club (e.g., language, cooking, book, board‑game, film).
Exercise (15’): in teams of 3–4, design 1 club (e.g., language, cooking, book, board‑game, film).
Criterion
complete KUL3 with KPIs and roles.
132–162’ MODULE 4 — Event 0→1: plan, budget, accessibility (30’)
Goal
prepare the first mini‑event (2 h).
Materials
KUL4 (plan), KUL5 (budget), KUL8 (accessibility), KUL9 (risks).
Instructions
KUL4 — event plan: goal, minute‑by‑minute agenda, list of roles, materials, guest/partner list, permissions (if needed), clean‑up afterwards.
KUL5 — budget/logistics: venue (0 PLN? institution), refreshments (water/tea), printed materials, name tags, transport; own contribution = time and network.
KUL8 — accessibility: PL↔UA language, clear travel directions, no barriers in the room (if there are — plan B), quiet place/“calm corner”, safe photos.
KUL9 — risks: attendance < plan, delays, no key/equipment, conflict; Plan B: shortened agenda, correspondence with the institution, conflict moderator (bridge to scenarios 24/16).
Exercise (12’): each team completes KUL4–KUL5–KUL8–KUL9 for their mini‑event within 21 days.
Criterion
complete plans + 1 realistic venue date to check.
162–174’ MODULE 5 — Communication, partnerships and room booking (12’)
Goal
reach out to people and institutions.
Materials
KUL6 (communication plan), KUL7 (scripts).
Instructions
KUL6 — communication: 2 offline channels (poster in a library/university/NGO) + 2 online (local group, event calendar) — always check rules and permissions.
KUL7 — scripts: phone/email/meeting: request a room, short description of the goal, number of people, dates, requirements, responsibility, information about cleaning up.
Exercise (6’): in pairs, write a booking request email (KUL7).
Criterion
ready email draft (10 sentences, A2–B2).
174–180’ Mentimeter POST + 90‑day calendar (6’)
Goal
closure and commitments.
Materials
KUL10.
Instructions
POST (the same 3 questions). Fill in KUL10:
Weeks 1–2: contact 2 institutions (“bridges”), book a venue, publish the invitation,
Weeks 3–4: event 0→1 and evaluation,
Weeks 5–12: club cycle (min. 4 meetings), partnership with 1 institution.
Weeks 1–2: contact 2 institutions (“bridges”), book a venue, publish the invitation,
Weeks 3–4: event 0→1 and evaluation,
Weeks 5–12: club cycle (min. 4 meetings), partnership with 1 institution.
Add KPIs
number of meetings, average attendance, number of new people, at least 1 joint project with an institution.
6. Facilitation best practices
Plain language (A2–B2), pictograms on cards; explain abbreviations; do not assume knowledge of local customs.
Inclusion and safety
photos only with consent; neutral language; consider the needs of highly sensitive people (calm corner).
Bridges
scenario 12 (language — language club), 13 (wellbeing), 16 (anti‑discrimination and 5D), 21 (university/education), 24 (mediation), 25 (finance — event budget).
7. Adaptations, plan B, options
Language barrier
KUL3/KUL6 cards in PL↔UA version; “buddy” roles (language support person).
Small group (≤10): deeper 1:1 work on the KUL1 map and the club; a dress rehearsal of the mini‑event.
Less time (120’): M1 20’, M2 20’, M3 25’, M4 25’, M5 15’; KUL10 as homework.
More time (+30’): add the module “Neighbourhood actions” (shared table, bookcrossing, skill exchange) and “microgrants” (where to ask — without naming institutions).
Small group (≤10): deeper 1:1 work on the KUL1 map and the club; a dress rehearsal of the mini‑event.
Less time (120’): M1 20’, M2 20’, M3 25’, M4 25’, M5 15’; KUL10 as homework.
More time (+30’): add the module “Neighbourhood actions” (shared table, bookcrossing, skill exchange) and “microgrants” (where to ask — without naming institutions).
8. Evaluation and reporting indicators
Mentimeter PRE/POST — 3 questions (section 4).
Outputs
KUL1–KUL10 (photo/scan).
KUL‑R rubric (0–2 points per criterion, max 10):
KUL‑R rubric (0–2 points per criterion, max 10):
KUL1 — min. 6 resources and 2 quick entry points,
KUL2 — 3 “bridges” and 1 message,
KUL3 — club with roles and KPIs,
KUL4–KUL5–KUL8–KUL9 — event plan/budget/accessibility/risks,
KUL10 — 90‑day calendar + KPIs and a 30‑day plan.
Interpretation
0–3 getting started; 4–7 solid; 8–10 ready to act.
9. Printable attachments + extra materials
KUL1–KUL10, KUL‑R and extra practice cards (fictional examples).
People
…
Places
…
Programs
…
Quick entry points (2)
…
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Centre “me” → circles: strong / weak / bridges; 3 people to contact + message draft.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
GoalAudienceFormat and frequencyRolesRulesMaterialsKPIsStart dates.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
GoalAgenda (minutes)RolesList of materialsGuests/partnersPermissions and rulesClean‑upEvaluation (mini survey).
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
RoomPrintingRefreshmentsTransportOtherTotal0‑cost alternativesResponsible person/deadline.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Offline/online channels (2+2)Content: title, when/where, for whom, “bring with you”Consent/photo rules.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Phone
“Hello, is it possible to book a room for…?”
Email
goal, number of people, dates, responsibility, leaving the place tidy after the event, contact.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
PL↔UA languageGetting there and entryCalm cornerPictogramsClear instructionsSafe photosEqual voices.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
RiskProbabilityImpactPreventive actionsPlan BResponsible person.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Weeks 1–23–45–89–12KPI: spotkania, frekwencja, nowe osoby, partnerstwa.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
KUL1
KUL2
KUL3
KUL4–KUL5–KUL8–KUL9
KUL10
Interpretation
0–3 getting started; 4–7 solid; 8–10 ready.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Instructions
choose 1 idea and match it to KUL3 (goal, audience, format, roles, rules).
1) Board games club (PL↔UA) • 2) Neighbourhood walk + photography • 3) Cooking club “cuisines of the world” • 4) Skill swap (e.g., CV, Excel, sewing) • 5) Easy‑reading book club (A2–B1) • 6) Film club + discussion • 7) Running group / Nordic walking • 8) Polish conversation club • 9) “Young mums/dads” — support • 10) “Neighbourhood table” — potluck without alcohol.
1) Board games club (PL↔UA) • 2) Neighbourhood walk + photography • 3) Cooking club “cuisines of the world” • 4) Skill swap (e.g., CV, Excel, sewing) • 5) Easy‑reading book club (A2–B1) • 6) Film club + discussion • 7) Running group / Nordic walking • 8) Polish conversation club • 9) “Young mums/dads” — support • 10) “Neighbourhood table” — potluck without alcohol.
Rule
small steps. Start with 60–90 min and 8–12 people.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Title
[Club / event name]
When
[day, time] • Where: [address + floor] • Duration: 60–120 min
For whom
18–30 (PL↔UA welcome) • Entry: free
What we do
[3 short bullet points]
What to bring
[e.g., pen, water] • Registration: [phone/email/link]
Rules
respect, simple communication, photos only with consent.
Organiser contact
[name + phone/email]
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Post 1 (invitation)
Hi! We’re starting [name] — an integration meetup for people aged 18–30. When: [date], where: [place]. Free entry. Comment or message us if you’d like to join!
Post 2 (reminder)
See you tomorrow at [name]! Bring water and a good mood. If you have questions — message us. See you!
Post 3 (thank you)
Thank you for joining [name]! Next meeting: [date]. Want to help organise? We’re looking for 1–2 people for communication/logistics.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Hello, my name is [name]. We are organising a free integration meetup for young people (18–30).
Is it possible to reserve a room on [date/time] for about 10–20 people?
We need
chairs, a table and access to a toilet. After the meeting we clean up and leave everything tidy.
Are there any rules/regulations or a form? Where can I send a short email with a description?
Thank you — my phone number / email: [contact].
Are there any rules/regulations or a form? Where can I send a short email with a description?
Thank you — my phone number / email: [contact].
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
1) Ask for consent before taking a photo (yes/no).
2) If someone doesn’t want to — don’t photograph them (frame the shot accordingly).
3) Don’t publish sensitive data
private addresses, phone numbers, documents.
4) Decide where you publish (1–2 channels) and who has access to the photos.
4) Decide where you publish (1–2 channels) and who has access to the photos.
5) Write down the rules at the beginning of the meeting
“photos only with consent”.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.