Package BNB4UR In‑person workshop • 180 min Group: ages 18–30 • 15–20 people
Scenario 11

Residence rights and paperwork pathways: step by step

Participants organize key knowledge about residence status (PESEL UKR / temporary protection), the right to work, healthcare access, education and benefits, and create a personal 30‑day checklist and a support map.

Language
English
Format
In person
Duration
180 minutes
Participants
15–20
IMPORTANT: this is an educational workshop, not legal advice. Regulations change—always verify dates and procedures in official sources. Exercises use anonymous / fictional data.

1. Purpose and workshop logic

Overall goal: participants organize key knowledge about residence status (PESEL UKR / temporary protection), understand the right to work and the employer notification, know how to access healthcare, school/university and benefits, and create a personal 30‑day checklist and a support map.

Logic: status map → “30 days after arrival/change” pathway → work and documents → healthcare/education → case clinic → plan and support.

Outputs (attachments)

F1 — Status & rights map F2 — 30‑day checklist F3 — Work: contract + notifications F4 — Healthcare access F5 — Education and care F6 — Pathways after protection F7 — Message/letter templates F8 — PL–UA–EN mini glossary F‑R — Readiness rubric

2. Learning outcomes

Knowledge

  • Knows basic concepts: PESEL UKR, temporary protection, trusted profile (Profil Zaufany), employer employment notification, healthcare access.
  • Understands, at a general level, that different contract types exist and that there are alternative legal pathways (work/studies/family/self‑employment/visa routes depending on eligibility).

Skills

  • Completes a 30‑day checklist and prepares questions for HR and/or offices.
  • Can identify key clauses in a contract and basic elements of a payslip (supported by Scenario 09).
  • Creates a support map and a 3‑step action plan.

Attitudes

  • Responsibility, legal caution (“I verify at the source”), assertiveness, and good document hygiene.

3. Organizational parameters

Room setup
U‑shape seating + 4–5 tables; flipchart + markers; projector; timer.
Print materials (A4, 1 per person)
F1–F8 + Rubric F‑R; anonymized examples: PESEL confirmation, temporary protection certificate, contract (2 variants), payslip.
Collaboration (optional)
Invite an NGO advisor/lawyer for a 20’ Q&A.

4. Mentimeter — questions (PRE and POST)

  • “I know my residence status and what rights it gives me (work, healthcare, education).”
  • “I can prepare a 30‑day checklist and I know where to verify it.”
  • “I know what the employer employment notification is and what to ask about in a contract.”

Recommended scale: 1–5 (PRE/POST).

5. Detailed agenda (180’)

0–12’ — Opening and ground rules (12’)

Goal: safety and clarity; set the frame (education, not legal advice).

Facilitator notes: present the purpose, outputs and rules (voluntary participation, confidentiality, right to pause). Remind participants to verify dates and procedures in official sources.

12–22’ — Icebreaker “My question for the office” (10’)

Goal: collect real needs.

Facilitator notes: each person writes 1 question about: residence/work/healthcare. Group questions on a flipchart and revisit them during Module 5 or Q&A.

22–30’ — Mentimeter PRE (8’)

Participants answer 3 questions on a 1–5 scale.

30–60’ — MODULE 1: Status & rights map (F1) (30’)

Goal: understand the basics and shared vocabulary.

Materials: Attachment F1.

Key terms

  • PESEL UKR / temporary protection — typically linked to: work (without a work permit; employer notification required), healthcare access, education, selected benefits.
  • Identity documents (passport/entry documents), trusted profile (Profil Zaufany) and mObywatel — for e‑services.
  • Contracts — general overview only (details in Scenario 09).

Timeline (example)

arrival → PESEL UKR procedure → trusted profile/mObywatel → work/university → if needed: other residence basis (work/studies/family).

Mini‑quiz (5’)

  • “Do I need a work permit?” → typically no, but the employer must submit an employment notification.
  • “Can I access public healthcare?” → yes, within the rules for eligible persons (see F4).
60–90’ — MODULE 2: 30‑day checklist (F2) (30’)

Goal: build a personal plan for key formalities.

Materials: Attachment F2.

Facilitator notes: go through the sections and mark ✅ / ❌ / “to verify”:

  • Identity and address: PESEL UKR, up‑to‑date data, registration/address documentation (if applicable).
  • E‑services: trusted profile, mObywatel.
  • Banking: account in your name.
  • Work: contract (type, pay, hours, leave), employer notification within required timeframe, keep payslips.
  • Healthcare: how to use services (F4), choose a primary care doctor (POZ), prescriptions.
  • Education: child (school/kindergarten) or studies (student ID, support on campus).
  • Taxes and benefits: basics of annual settlement, forms used by employers, benefits if applicable.
  • Safety and copies: scans in secure storage, contacts to support institutions.

Outcome: personal checklist with priorities for D+7 / D+14 / D+30.

90–100’ — BREAK (10’)

Short restorative break.

100–125’ — MODULE 3: Work and documents (F3) (25’)

Goal: understand employer obligations and what to ask about.

Materials: Attachment F3 + anonymized examples (contract variants, payslip).

Employer employment notification

What it is, when it should be done (commonly within 14 days), and that it is submitted electronically by the employer.

Contract — quick checklist

  • Parties; role/scope; working time and tracking; gross pay and payment method; leave and sick pay; notice period; OHS/medical checks; contacts and reporting.

Payslip — quick checklist

How net pay is derived from gross (contributions/tax).

Exercise (10’): in pairs, draft questions to HR for 3 missing clauses; read 3 positions from a payslip example.

Success criterion: each person adds at least 5 questions for their future contract.

125–145’ — MODULE 4: Healthcare and education (F4–F5) (20’)

Goal: know how to “enter” healthcare and education systems.

Materials: Attachments F4 and F5.

Healthcare access

  • How to find clinics and a primary care doctor (POZ); how prescriptions work; what to bring to an appointment.
  • Keep medical information and ask for written instructions when needed.

Education

  • Children: enrollment, language support, integration and school support services.
  • Students: recognition of documents (if applicable), fees, scholarships, support points at universities.

Exercise (8’): in groups of three: “first POZ visit / first school visit”—what do we prepare? (use F4/F5).

145–170’ — MODULE 5: Case clinic and pathways after protection (F6) (25’)

Goal: convert knowledge into concrete pathways.

Materials: Attachment F6 with 4 mini‑cases:

  • Employment contract → whether and when to consider a temporary residence permit based on work.
  • Student → residence based on studies (and rules for work, depending on current regulations).
  • Family in Poland → family reunification/residence basis.
  • Self‑employment (B2B) → business registration, taxes and contributions (as applicable).

Facilitator notes: groups choose a case and fill in steps + documents + where to verify current rules.

Outcome: 4 mini posters: “my pathway after …”.

170–178’ — Mentimeter POST + 3‑step plan (8’)

Goal: measure learning and close with action.

Facilitator notes: repeat the 3 questions. On F2 write 3 next steps (e.g., “set up trusted profile”, “book POZ”, “ask HR about notification”).

178–180’ — Closing (2’)

Reminder: always verify dates/announcements. Optional: schedule a follow‑up Q&A with an NGO/lawyer.

6. Good facilitation practices

  • Plain language and icons: avoid jargon; translate key terms with F8.
  • Data safety: do not photograph other people’s documents; use anonymized examples; store scans securely.
  • Neutrality: avoid individual legal interpretation; direct to official sources or specialized NGOs.
  • Bridges to other scenarios: contracts & payslips (Scenario 09), assertive communication (Scenario 03), fact‑checking (Scenario 04).

7. Adaptations, plan B, variants

Language barrier

Use icon‑based cards; allow notes in UA/EN; pair participants with mixed language skills.

Less time (120’)

Compress modules: M1 20’, M2 20’, M3 20’, M4 15’, M5 20’; keep opening/closing brief.

More time (+30’)

Add a short 1:1 “office hours” slot with an NGO advisor/lawyer (5–7 minutes per person).

8. Evaluation and reporting indicators

  • Mentimeter PRE/POST (3 questions from section 4).
  • Outputs: completed F1–F8 + checklists and pathway posters.
  • Rubric F‑R: assess 3 participants per group/table (readiness and correctness).
  • Attendance and consents: sign‑in sheet; consent for photos of outputs (no personal data).
  • Follow‑up: list of “3 steps / 7 days”.

9. Printable attachments (ready content)

Below you’ll find the ready content for the attachments. Print (Ctrl/Cmd+P), or print a single attachment using the button inside each card.

10. Branding and compliance

  • On attachments: project logo, EU emblem with “Co‑funded by the European Union”, and partner logos as required.
  • Space for project number and required legal clauses.

11. Facilitator checklist (before/after)

Before
  • Print F1–F8 and rubric; prepare anonymized example documents.
  • Set up Mentimeter; bring a timer.
After
  • Photo documentation of outputs (no personal data); save Mentimeter results.
  • Collect “3 steps / 7 days” follow‑up list.
Co-funded by the European Union

Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.

© Klaster Innowacji Spolecznych • Educational material (not legal advice).

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