BNB4UR • Scenario 06

Scenario 06 — Competency map and portfolio

BNB4UR package • Group: 18–30 • 180 minutes • 15–20 participants • Language: English • Format: in-person

1. Goal summary and session logic
Overall objective: participants identify their competencies (soft/hard/language/digital), translate them into measurable examples (STAR), and create a one‑page mini‑portfolio (for CV/LinkedIn/applications), including a list of gaps to fill within 4 weeks.
Logic: self‑audit → translating experiences into competencies → evidence and achievements → assembling a mini‑portfolio + a fill‑the‑gaps plan.
Final outputs: 1) Competency inventory (MP1), 2) 3–5 STAR achievements (MP2), 3) One‑page portfolio (MP3), 4) Gap map and 4‑week plan (MP5).

Inspirations from stories

2. Learning outcomes

Knowledge

  • understands the differences between: soft vs. hard skills, transferable skills, and evidence of competence (certificates, projects, references, repositories, links).

Attitudes

  • agency, concreteness, plain language, and truthfulness (ethics of applying).
2. Learning outcomes

Skills

  • names at least 6 competencies and links evidence to each;
  • describes 3–5 achievements using the STAR format (Situation–Task–Action–Result);
  • assembles a one‑page mini‑portfolio with a header, strengths, achievements, “evidence”, and contact details.
3–4. Organisational parameters and Mentimeter

Organisational parameters

  • Room: U‑shape seating + 4 tables; 1 flipchart + markers; projector.
  • Printouts (A4, 1 per person): MP1, MP2, MP3, MP4, MP5 worksheets and the MP‑R rubric.
  • Evaluation tools: Mentimeter PRE/POST (scale 1–5): questions in section 4.

Mentimeter — questions (PRE and POST)

  1. "I can name 6 of my competencies and match examples to them."
  2. "I can describe an achievement using the STAR format."
  3. "I have a ready mini‑portfolio outline to use in recruitment."

The same disclaimer appears in the print footer and in files downloaded from this page.

5. Detailed run-through (180’)

Agenda

0–12’
Opening (12’)

Goal: a safe start and clear success criteria.
Facilitator notes: present the final outputs (MP1–MP5 + a 1‑page portfolio) and the rules: voluntary participation, breaks, respect.
Materials: slide “Goal and outputs”, flipchart “Agreements”.

12–25’
Icebreaker “3 superpowers” (13’)

Goal: activate thinking about strengths.
Instructions: everyone writes down 3 “superpowers” (strengths) + short real‑life examples. In pairs, exchange and add 1 hidden strength your partner noticed.
Output: a starter list for MP1.

25–35’
Mentimeter PRE (10’)

Goal: baseline measurement.
Instructions: run the 3 questions from section 4; save a screenshot of the averages for documentation.

35–70’
MODULE 1 — Competency inventory (35’)

Module goal: name and classify competencies and connect them to experiences.
Materials: MP1 worksheet, marker.
Step‑by‑step:
1) List experiences from the last 2–3 years (work, studies, volunteering, family care, projects, hobbies).
2) Assign competencies to experiences (use the MP1 prompts). Categories:
• Soft: communication, teamwork, work organisation, problem‑solving, adaptability, stress management;
• Hard/industry: e.g., software tools, accounting, sales, design, logistics;
• Languages: Polish/English/Ukrainian/Russian (A1–C1);
• Digital: office suite, online tools, 2FA, basic analytics;
• Transferable: planning, learning, running meetings, supporting/leading a group;
3) Mark your TOP‑6 competencies for further work.
Success criteria: at least 6 competencies with context examples (where used).

70–85’
MODULE 1B — Translating experience → competencies (15’)

Goal: translate “life” experiences (e.g., caring for siblings, helping with a move, organising a trip) into recruitment language.
Material: MP4 — action verbs (e.g., coordinated, implemented, optimised, led, co‑created, reduced costs by…, increased attendance by…).
Instructions: for 2–3 experiences from MP1, choose action verbs and add numbers/effects.

85–95’
BREAK (10’)
95–125’
MODULE 2 — STAR achievements (30’)

Goal: write 3–5 concise achievement descriptions.
Materials: MP2 worksheet (5 STAR frames).
Instructions: for each frame fill in Situation (context), Task, Action (2–3 action verbs), Result (metric: number, %, time, quality, feedback).
Peer feedback (10’): in pairs using the MP‑R rubric (criteria 1–4): specificity, measurability, your role, clarity.
Success criteria: at least 3 complete STARs with a number/quality indicator.

125–135’
Energizer “Headline–evidence” (10’)

Goal: make descriptions shorter.
Instructions: take one STAR and reduce it to one sentence: “I did X, which led to Y within Z”.

135–165’
MODULE 3 — Building a 1‑page mini‑portfolio (30’)

Goal: assemble materials into a usable recruitment asset.
Material: MP3 worksheet (ready layout).
MP3 sections: Header; Strengths (3–5 bullets); Achievements (3–5); Evidence (links/certificates/portfolio/projects); Languages and tools; Volunteering/projects; References (optional) or space for 2 feedback quotes.
Work: 20’ assembling; 10’ table‑to‑table review (carousel).
Success criteria: fits on 1 A4 page, is readable, includes at least 3 achievements and 2 pieces of “evidence”.

165–175’
Mentimeter POST + 4‑week plan (10’)

Goal: close and make decisions.
Instructions: run POST (3 questions). Then fill in MP5: missing “evidence” (e.g., project link, course certificate, recommendation) and a 4‑week plan (what/when/how).

175–180’
Closing (5’)

Facilitator notes: take photos of example portfolios (without sensitive data) and collect the 4‑week plans (for follow‑up).

6–8. Tips and evaluation

6. Good facilitation practices

  • Safety: allow participants to work with anonymous story examples (H1/H4/H7) instead of personal ones if they don’t want to share details.
  • Specifics and numbers: encourage metrics (%/time/quantity); if data is missing, use context-based estimates (“about 20 people”, “within 3 weeks”).
  • Plain language: short sentences, action verbs; avoid jargon.
  • Equal opportunity: value non‑employment experiences (childcare, migration, volunteering) as valid sources of competencies.

7. Adaptations, plan B, variants

  • Language barrier: allow UA/RU/EN keywords on worksheets; pair translation; examples in simple language.
  • No projector: hand out example A4 portfolios; show STAR on a flipchart.
  • Less time (120’): shorten M1 to 20’, M2 to 20’, M3 to 25’; leave MP5 as “homework”.
  • More time (+30’): add a mini LinkedIn/JustJoin/NoFluff profile or a PDF/Canva portfolio.

8. Evaluation and reporting indicators

  • Mentimeter PRE/POST — 3 questions (section 4).
  • Outputs: MP1–MP5 + a 1‑page portfolio (photo/scan).
  • MP‑R rubric: apply to 3 random portfolios for quality control.
  • Attendance and consents: sign‑in sheet, consent for photos of outputs.
9. Printable handouts (ready content)

You can fill them in on a computer or print them.

MP1 WORKSHEET — Competency inventory












#CompetencyWhere used (specific)Evidence (link/certificate/project/reference)
1
2
3
4
5
6

MP2 WORKSHEET — STAR achievements (3–5)

S (Situation) | T (Task) | A (Action – 2–3 verbs) | R (Result – number/quality/time)

STAR #1
STAR #2
STAR #3
STAR #4
STAR #5

MP3 WORKSHEET — One‑page mini‑portfolio template

Goal: a ready outline for CV/LinkedIn/applications. Keep it readable — 1 A4 page.

Mini rubric (self-check)

CriterionOK?Notes
1 A4 page and a clear layout
Min. 3 achievements + min. 2 pieces of “evidence”
Plain language and truthful

MP4 WORKSHEET — Keywords and action verbs (list)

Managed, coordinated, implemented, improved, mapped, optimised, designed, carried out, reduced, increased, prepared, analysed, co‑created, negotiated, organised… (+ space for your own).
Example metrics: % increase, number of participants, delivery time, satisfaction level, budget.

MP5 WORKSHEET — Gap map and 4‑week plan

Missing “evidence” | Why is it needed? | How will I obtain it? | Deadline | Partner/support

Missing “evidence” Why is it needed? How will I obtain it? Deadline Partner / support

4‑week plan (brief)

WeekWhat will I do?When?How?
Week 1
Week 2
Week 3
Week 4

MP‑R RUBRIC — Portfolio assessment (0–2 points per criterion, max 10)

Criterion012Notes
Readability (1 A4 page)
Strengths are specific (verbs + context)
Measurable achievements (STAR)
Evidence and links
Languages/tools aligned with the goal

Interpretation: 0–3 – starting out; 4–7 – solid; 8–10 – ready to use.

Download individual items (with funding acknowledgement)
Click “Download…”. The file will be saved to your device and will include the logo + acknowledgement (in the content and in the print footer).
Each downloaded file includes the funding acknowledgement (banner + print footer).
Trainer panel • Checklist (przed/po)

11. Trainer checklist (before/after)

Before: printouts of MP1–MP5 and rubrics; Mentimeter set up; example A4 portfolios; timer.
After: photos of portfolios (without sensitive data), collected MP5 plans, saved Mentimeter results.

Note for the coordinator

This scenario is descriptive and guides the trainer through: goal → materials → detailed flow → success criteria → risks → evaluation. It does not include a “read-aloud script”, but provides enough detail to build the facilitator’s narrative.

Note: Note: This section is only available in the trainer panel and is not printed.