Table of contents
- 1. Overall objective and session logic
- 2. Learning outcomes (knowledge • skills • attitudes)
- 3. Organisational parameters
- 4. Mentimeter — questions (PRE and POST)
- 5. Detailed agenda (180’)
- 6. Facilitation best practices
- 7. Adaptations, plan B, options
- 8. Evaluation and reporting indicators
- 9. Printable attachments (EDU1–EDU10, EDU‑R) + extras
In the materials section, each card has a “Print” button—you will print only the selected item.
1. Overall objective and session logic
Goal
participants choose a realistic educational pathway (higher education/adult school/KKZ/industry course), understand the recruitment steps and whether nostrification/recognition of documents is needed, create a CV + motivation letter for education, prepare contact with an institution, and build a 90‑day plan together with a list of scholarships/support they can apply for.
Logic
pathway map → documents and recognition → application (CV/motivation letter + form) → scholarships and costs → 90‑day plan.
Outputs
1) EDU1 — Pathway map (studies/KKZ/adult school/courses), 2) EDU2 — Recruitment checklist (documents/deadlines/fees), 3) EDU3 — Do I need recognition? (decision tree + translation checklist), 4) EDU4 — Competence portfolio and RPL (table), 5) EDU5 — Education & career CV (template), 6) EDU6 — Motivation letter for recruitment (PL with UA hints), 7) EDU7 — Contact scripts for university/school (phone/email/meeting), 8) EDU8 — Scholarships and support (criteria catalogue + planner), 9) EDU9 — 90‑day plan (recruitment calendar), 10) EDU10 — Glossary PL↔UA (40 terms), 11) EDU‑R — Results assessment rubric.
2. Learning outcomes (knowledge • skills • attitudes)
Knowledge
understands the differences between first/second-cycle studies, adult school, post-secondary school, qualifying vocational course (KKZ), and an industry course; knows the concepts of recognition/nostrification, sworn translation, apostille/legalisation; distinguishes types of scholarships and support (needs-based/merit/municipal/NGO).
Skills
chooses one pathway and completes EDU2 (documents/deadlines);
answers the question “Do I need recognition?” (EDU3) and prepares a list of translations;
drafts a CV and motivation letter (EDU5–EDU6);
contacts the institution (EDU7 – role‑play + email);
fills in the scholarship plan (EDU8) and the 90‑day plan (EDU9).
answers the question “Do I need recognition?” (EDU3) and prepares a list of translations;
drafts a CV and motivation letter (EDU5–EDU6);
contacts the institution (EDU7 – role‑play + email);
fills in the scholarship plan (EDU8) and the 90‑day plan (EDU9).
Attitudes
agency, care for documents, asking for clarification, and patience with procedures.
3. Organisational parameters
Room
U‑shape seating + 4 tables; 2 flipcharts; projector; timer.
Materials (A4/A3, 1 per person): EDU1–EDU10, EDU‑R; recruitment form mock‑ups (generic fields), sample recruitment announcements (fictional).
Materials (A4/A3, 1 per person): EDU1–EDU10, EDU‑R; recruitment form mock‑ups (generic fields), sample recruitment announcements (fictional).
Evaluation
Mentimeter PRE/POST (3 questions – section 4) + EDU‑R rubric.
4. Mentimeter — questions (PRE and POST)
“I know which educational pathway I will choose first.”
“I can prepare recruitment documents and I know whether I need recognition.”
“I have a 90‑day plan and a list of scholarships/support.”
5. Detailed agenda (180’)
0–12’ Opening and rules (12’)
Goal
safety and clarity.
Instructions
present the goal and outputs; rules: voluntary participation, confidentiality, the right to pause; we work with anonymised documents. Hand out EDU1–EDU10.
12–22’ Icebreaker “My dream path / plan B” (10’)
Goal
name a direction.
Instructions
each person writes on sticky notes: Path A (dream) and Plan B (a realistic step within 90 days); place them on the flipchart in two columns.
22–30’ Mentimeter PRE (8’)
30–60’ MODULE 1 — Map of educational pathways (EDU1) (30’)
Goal
understand options and requirements.
Materials
EDU1 (diagram).
Scope (overview, no specific dates):
Higher education (BA/MA/long-cycle): online recruitment, documents, sometimes language (PL/EN), recruitment fees/tuition (if applicable).
Adult school / supplementary high school: semesters, exams/final exam.
Scope (overview, no specific dates):
Higher education (BA/MA/long-cycle): online recruitment, documents, sometimes language (PL/EN), recruitment fees/tuition (if applicable).
Adult school / supplementary high school: semesters, exams/final exam.
Post-secondary school / KKZ
vocational qualifications, internships, qualification exams.
Industry courses / certificates: short duration, specific skills; check the provider’s accreditation/reputation.
Exercise (15’): in table groups, match participant profiles (4 cases: “I want to get to work quickly in industry X”, “I want IT/medical studies”, “I want to finish secondary school”, “I want a certified course”) to the pathways on EDU1.
Industry courses / certificates: short duration, specific skills; check the provider’s accreditation/reputation.
Exercise (15’): in table groups, match participant profiles (4 cases: “I want to get to work quickly in industry X”, “I want IT/medical studies”, “I want to finish secondary school”, “I want a certified course”) to the pathways on EDU1.
Criterion
everyone chooses a priority pathway (A or B) and writes it into EDU9.
60–95’ MODULE 2 — Documents, translations and recognition (EDU2–EDU3) (35’)
Goal
check what needs to be submitted and when.
Materials
EDU2 (checklist), EDU3 (decision tree “Do I need recognition?”), sample announcements (fictional).
Instructions
go step by step:
Document list
certificates/diplomas, supplement/transcript, sworn translations, photos, proof of identity, declarations, medical certificates (if required).
Recognition/nostrification — in general: different routes for secondary education and higher education diplomas; timelines, fees and deadlines vary locally.
Recognition/nostrification — in general: different routes for secondary education and higher education diplomas; timelines, fees and deadlines vary locally.
EDU3 decision tree
I have a graduation document from country X → Does the institution require recognition/nostrification? → What translations/apostille/legalisation are needed?
Risks/red flags
missing sworn translations, unreadable scans, missed deadlines, incorrect file names.
Exercise (15’): in pairs, fill in EDU2 and mark on EDU3 your recognition variant + list of translations (to check with the institution).
Exercise (15’): in pairs, fill in EDU2 and mark on EDU3 your recognition variant + list of translations (to check with the institution).
Criterion
a complete preliminary EDU2 + a decision on EDU3 (to be verified).
95–105’ BREAK (10’)
105–140’ MODULE 3 — Application: CV, motivation letter, form (EDU5–EDU7) (35’)
Goal
prepare application materials and contact.
Materials
EDU5 (CV), EDU6 (motivation letter), EDU7 (scripts), form mock‑up.
Instructions
Education & career CV (EDU5): personal data, education, courses/certificates, experience/internships/volunteering, skills (languages, tools), projects.
Motivation letter (EDU6, PL with UA hints): why this programme/course, what I bring, what I want to achieve, a simple request for information/interview.
Recruitment form (mock‑up): pay attention to file formats/naming and consents.
Contact with the institution (EDU7): phone/email/meeting — role‑play in threes (A candidate, B secretariat/dean’s office, C observer with EDU‑R).
Exercise (20’): write a 1‑page CV and a 10‑sentence motivation letter (EDU5–EDU6) + 1 email to the institution (EDU7).
Motivation letter (EDU6, PL with UA hints): why this programme/course, what I bring, what I want to achieve, a simple request for information/interview.
Recruitment form (mock‑up): pay attention to file formats/naming and consents.
Contact with the institution (EDU7): phone/email/meeting — role‑play in threes (A candidate, B secretariat/dean’s office, C observer with EDU‑R).
Exercise (20’): write a 1‑page CV and a 10‑sentence motivation letter (EDU5–EDU6) + 1 email to the institution (EDU7).
Criterion
ready drafts of a CV/motivation letter + 1 email (to be reviewed after the workshop).
140–165’ MODULE 4 — Scholarships and support + costs (EDU8) (25’)
Goal
build a realistic funding plan.
Materials
EDU8 (catalogue + planner).
Instructions
discuss types of support (examples):
needs-based/food/housing,
merit/achievements,
refugee/international,
municipal/NGO/private (local),
student discounts/ISIC card (if applicable).
Exercise (15’): list at least 3 possible scholarships/support options (institution name, criteria, deadline, required documents) and calculate the estimated cost of 3 months (fees, travel, materials).
needs-based/food/housing,
merit/achievements,
refugee/international,
municipal/NGO/private (local),
student discounts/ISIC card (if applicable).
Exercise (15’): list at least 3 possible scholarships/support options (institution name, criteria, deadline, required documents) and calculate the estimated cost of 3 months (fees, travel, materials).
Criterion
a completed planner in EDU8 (3 entries) + a 3‑month budget.
165–175’ Mentimeter POST + MODULE 5 — 90‑day plan (EDU9) (10’)
Goal
plan actions and deadlines.
Materials
EDU9 (calendar).
Instructions
the same 3 questions in Mentimeter; then fill in EDU9:
Week 1–2
verify requirements, ask the institution questions, order translations.
Week 3–4
complete forms, CV/motivation letter, scans of documents.
Week 5–8
submit the application, follow-ups, prepare for an interview/language test (if applicable).
Milestones
confirmation dates, payment of the application/enrollment fee (if applicable), decision and appeal (if available).
Criterion
3 concrete steps for the next 14 days.
175–180’ Closing (5’)
Instructions
photo of flipcharts (no personal data); reminder to verify requirements in official sources; information about trainer office hours after the workshop.
6. Facilitation best practices
Plain language (A2–B2)
short sentences; translations of key words PL↔UA on the handouts.
Documents
file naming: YYYY‑MM‑DD_Surname_DocType.pdf; copies in the cloud and offline.
Contacting institutions
always ask at the source; write down the person’s name and the date of the conversation.
Ethics
we do not create “fictional references”; we practise presenting facts and achievements.
Bridges
scenario 11 (formalities/residence law), scenario 12 (language), scenario 14 (budget), scenario 18 (B2B), scenario 20 (health/IKP – document organisation).
7. Adaptations, plan B, options
Language barrier
extra vocabulary on EDU10; mixed-language pairs; option to write the motivation letter in PL/UA and translate at the end.
Small group (≤10): more 1:1 time on the CV/motivation letter; a practice recruitment interview.
Less time (120’): M1 20’, M2 25’, M3 30’, M4 25’; the plan (EDU9) as homework.
More time (+30’): add the module “school/university interview” (role-play + feedback).
Small group (≤10): more 1:1 time on the CV/motivation letter; a practice recruitment interview.
Less time (120’): M1 20’, M2 25’, M3 30’, M4 25’; the plan (EDU9) as homework.
More time (+30’): add the module “school/university interview” (role-play + feedback).
8. Evaluation and reporting indicators
Mentimeter PRE/POST — 3 questions (section 4).
Outputs
EDU2–EDU3 (lists and decisions), EDU5–EDU7 (CV/motivation letter/email), EDU8 (scholarship plan), EDU9 (calendar).
EDU‑R rubric (0–2 points per criterion, max 10)
Selected pathway (EDU1) and justification,
Completeness of EDU2 (documents/deadlines),
Recognition decision (EDU3) and translation list,
Quality of the CV/motivation letter (EDU5–EDU6),
Scholarship plan and 90‑day plan (EDU8–EDU9).
Completeness of EDU2 (documents/deadlines),
Recognition decision (EDU3) and translation list,
Quality of the CV/motivation letter (EDU5–EDU6),
Scholarship plan and 90‑day plan (EDU8–EDU9).
Interpretation
0–3 getting started; 4–7 solid; 8–10 ready to act.
9. Printable attachments + extra materials
EDU1–EDU10, EDU‑R and extra practice materials (fictional examples).
Higher education BA/MA/long-cycle | Adult school | Post-secondary school | KKZ (qualifications) | Industry courses/certificates | Preparatory language courses.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
ID document | Certificate/diploma + sworn translation | Supplement/transcript (if required) | Apostille/legalisation (if required) | Photos | CV/motivation letter (if required) | Language (certificate/test) | Online form | Recruitment fee (if applicable) | Submission deadline | File names and formats (PDF/JPG) | Consents/GDPR.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Questions
What level am I applying for? Which documents do I have? What do the institution’s regulations say?
Translation list
certificate/diploma, supplement/attachments, certificates; sworn translator; files in PDF/JPG format.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Competence | Evidence (course/certificate/project/work) | Level (beginner/intermediate/advanced) | Where I will use it in pathway A/B.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Personal data | Education | Courses/Certificates | Experience/Projects/Volunteering | Skills (languages/tools) | Interests | Consent clause (if applicable).
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Paragraph 1
why this programme/course (UA hint: Why this field/course).
Paragraph 2
my experience and goals (UA hint: My experience and goals).
Paragraph 3
request for information/interview and thanks.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Phone
“Hello, my name is …, I would like to ask about the recruitment documents for … Do you require recognition? What deadlines apply?”
Email
Subject: Recruitment – [programme/course] – [first name last name]. Body: brief goal, questions about documents/deadlines, contact details.
Meeting
“This is my first recruitment process in Poland. Could we go through the list of documents and deadlines?”
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Programme name | Institution | Type (needs-based/merit/refugee/NGO) | Criteria | Deadline | Required documents | Notes.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Week 1–2 | 3–4 | 5–6 | 7–8 | 9–10 | Milestones | Contacts.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Recruitment, form, deadline, document, sworn translation, apostille, recognition/nostrification, diploma, school certificate, supplement, tuition fee, enrollment fee, scholarship, dean’s office/secretariat, major, specialization, course, qualification, internship, traineeship, schedule, regulations, requirements, attachment, scan, original, copy, profile, interview, language test, certificate, information point, student record book, semester, midterm, exam, volunteering, portfolio, references, attendance list, registration, availability.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Pathway choice and justification
Complete EDU2 checklist
Recognition decision and translations (EDU3)
Quality of CV/motivation letter (EDU5–EDU6)
Scholarship plan and 90‑day plan (EDU8–EDU9)
Interpretation
0–3 getting started; 4–7 solid; 8–10 ready to act.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
Announcement (fictional) — Recruitment for the course “Digital Services Technician”
Submission deadline
1–30 April 2026
Required documents
application form, copy of an ID document, certificate/diploma + translation (if applicable), CV (optional).
Fees
enrollment fee 50 PLN (waiver possible if eligibility criteria are met).
Contact
sekretariat@instytucja.example | tel. +48 000 000 000
Note
this is an educational material—dates and the institution are examples.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
| Field | Fill in |
|---|---|
| Full name | ______________________________________________ |
| Date of birth | ____ / ____ / ______ |
| Phone / email | ______________________________________________ |
| Pathway (studies / school / KKZ / course) | ______________________________________________ |
| Attachments (PDF/JPG) | □ ID □ diploma/certificate □ translations □ CV □ ML |
| Declarations | □ consent to data processing □ declaration of truthfulness |
| File names | YYYY-MM-DD_Surname_DocType.pdf |
Exercise: fill in the form based on EDU2 + prepare a list of files to send.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
1) Needs-based scholarship (university): income criterion; documents: declarations, tax forms/certificates; deadline: X.
2) Merit-based scholarship
GPA/achievements; documents: transcript/certificates; deadline: X.
3) NGO grant for people in crisis: short justification + plan; deadline: X.
3) NGO grant for people in crisis: short justification + plan; deadline: X.
Note
names and criteria are examples—verify in official sources in real life.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.
□ no clear syllabus and number of hours
□ no information about accreditation / exam / certificate
□ pressure to pay quickly without a contract
□ missing company/provider details
□ unclear refund and complaint rules
□ promises of “guaranteed jobs” without specifics
Tip
compare 2–3 offers and ask for a contract + cancellation conditions.
Co-funded by the European Union
Co-Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Foundation for the Development of the Education System (FRSE). Neither the European Union nor FRSE can be held responsible for them.