Materials (interactive + printable)
The cards below reproduce attachments CV1–CV5 and the set of job ads OG1–OG6. You can fill in and print each item. Each item includes the funding acknowledgement.
CARD CV1 — Matching map (job ad ↔ me)
Fill in the table based on the chosen job ad. Mark gaps and possible compensations.
| In the ad (quote/phrase) | My evidence (project/role/outcome) | Gdzie w CV trafi (sekcja/bullet) | Luka/kompensacja |
|---|---|---|---|
CARD CV2 — Keywords and synonyms
Extract 10–15 keywords and add spelling variants. Plan where they go in the CV.
| Keyword from the job ad | Synonimy / warianty | Sekcja w CV | Used? (✓) |
|---|---|---|---|
CARD CV3 — CV layout and sections (ATS-friendly)
ATS‑friendly rules (summary)
- 1 column, no tables/graphics/icons; standard section headings.
- Czcionka 10,5–12; marginesy 1,5–2 cm; proste formatowanie.
- No unnecessary sensitive data (photo optional, full address no).
- CV language = job-ad language; file name: Surname_Role_City_CV.pdf
CARD CV4 — Bullet template (STAR → one line)
Bullet formula: verb + context/task + what I did + outcome (number/%/time/quality)
- “Handled 25–30 enquiries per day (email/phone), introduced shortened Excel macros → response time −35% in 6 weeks.”
- “Implemented a contact database (Sheets), reduced response time by 40% in 4 weeks.”
CARD CV5 — Quality checklist + CV‑R rubric
Checklista (✓/✗)
Rubryka CV‑R (0–2 pkt/kryterium, max 10)
Interpretation: 0–3 – starting point; 4–7 – solid; 8–10 – ready to send.
Set of job ads (OG1–OG6)
Below you will find 6 anonymised job ads as cards for analysis (MUST‑HAVE / NICE‑TO‑HAVE / TASKS / KEYWORDS).
Job ads OG1–OG6 (printable cards)
OG1 — Office assistant
Document organisation, Excel, phone contact, Polish B1/B2.
Koloruj 4 sekcje
- MUST‑HAVE (wymagania konieczne)
- NICE‑TO‑HAVE (mile widziane)
- TASKS
- KEYWORDS (tools/competencies/role titles)
OG2 — Salesperson / Customer service
Kasa/terminal, praca zmianowa, komunikacja, PL B2.
Koloruj 4 sekcje
- MUST‑HAVE (wymagania konieczne)
- NICE‑TO‑HAVE (mile widziane)
- TASKS
- KEYWORDS (tools/competencies/role titles)
OG3 — IT Support (junior)
Helpdesk, ticketing, Windows/Mac, EN B2, PL B1.
Koloruj 4 sekcje
- MUST‑HAVE (wymagania konieczne)
- NICE‑TO‑HAVE (mile widziane)
- TASKS
- KEYWORDS (tools/competencies/role titles)
OG4 — Logistics / Warehouse
Inbound/outbound, WMS, forklifts (nice-to-have), accuracy.
Koloruj 4 sekcje
- MUST‑HAVE (wymagania konieczne)
- NICE‑TO‑HAVE (mile widziane)
- TASKS
- KEYWORDS (tools/competencies/role titles)
OG5 — Social media / NGO
Content plan, Canva, reports, events, EU values.
Koloruj 4 sekcje
- MUST‑HAVE (wymagania konieczne)
- NICE‑TO‑HAVE (mile widziane)
- TASKS
- KEYWORDS (tools/competencies/role titles)
OG6 — Barista / retail
Service, cleanliness, teamwork, shifts, smile.
Koloruj 4 sekcje
- MUST‑HAVE (wymagania konieczne)
- NICE‑TO‑HAVE (mile widziane)
- TASKS
- KEYWORDS (tools/competencies/role titles)
1. Purpose summary and session logic
Overall goal: teach participants how to tailor a CV to a specific job ad — reading requirements, spotting keywords, translating their evidence (STAR) into clear bullet points, and creating an ATS‑friendly layout (readable for screening systems).
Logic: job-ad analysis → matching map → keywords → CV rewrite (sections + bullets) → peer review and the “6‑second test” → sending plan.
Outputs: 1) Card CV1 – Matching Map: job ad ↔ competencies, 2) Card CV2 – Keywords and synonyms, 3) Card CV3 – CV layout and sections (ATS), 4) 1–2 page CV tailored to the chosen job ad, 5) Card CV5 – Quality checklist + CV‑R scoring rubric.
Sensitivity note: allow work on anonymised data or sample job ads. Encourage participants to hide sensitive data during the workshop.
2. Learning outcomes (knowledge • skills • attitudes)
Knowledge: understands differences between a generic and tailored CV; knows ATS‑friendly rules (simple layout, standard headings, no graphics/columns hard to parse); knows achievement-bullet patterns: achievement + metric.
Skills: can extract 10–15 keywords from a job ad; creates a matching map; rewrites at least 5 bullets to match; arranges sections logically; passes the “6‑second test”.
Attitudes: focus on specifics, transparency, anti‑bias (no photo/unnecessary data), respect for self and the employer.
3. Parametry organizacyjne
Sala: podkowa + 4 stoliki; 1 flipchart; projektor.
Printouts (A4, 1 per person):
Card CV1 – Matching map
Card CV2 – Keywords (with space for synonyms)
Card CV3 – CV layout and sections (ATS-friendly)
Card CV4 – Achievement bullet template (STAR → one line)
Card CV5 – Quality checklist + CV‑R rubric (0–2 pts/criterion)
Set of job ads (OG1–OG6): 6 anonymised junior/entry ads: office administration, sales/customer service, IT support, logistics/warehouse, social media/NGO, barista/retail.
Equipment: computers (if available) or work on printouts.
Evaluation: Mentimeter PRE/POST.
4. Mentimeter — questions (PRE and POST)
Pytania (skala 1–5)
- I can tailor my CV to a job ad (keywords, sections, bullets).
- I know how to write an achievement bullet with a number/outcome.
- I know the ATS‑friendly rules (layout, headings, file saving).
5. Detailed agenda (180')
0–10’Otwarcie i zasady (10’)
Goal: process safety + workshop goal.
Instructions: present the outputs and the rules (voluntary participation, confidentiality, right to pause). Explain that we work with anonymised data.
10–20’Icebreaker „6 sekund” (10’)
Goal: show how a recruiter scans a CV.
Instructions: in pairs — show two different CVs (sample printouts). Each person has 6 seconds to answer: “what did you remember?”, “do you know which role it fits?”. Write takeaways on the flipchart: headings, layout, the first 1/3 of the page decides.
20–30’Mentimeter PRE (10')
30–65’MODULE 1 — Job-ad analysis and Matching Map (35')
Goal: learn to read a job ad “like a recruiter”.
Materials: OG1–OG6, Card CV1, markers.
Instructions (step by step):
Choose 1 job ad (or your own).
Highlight 4 sections: MUST‑HAVE (essential requirements), NICE‑TO‑HAVE (nice-to-haves), TASKS, KEYWORDS (skills, tools, role titles).
On Card CV1 create a table: In the ad ↔ My evidence ↔ Where it goes in the CV.
Mark gaps (what’s missing) and compensations (what can show similar value).
Success criteria: at least 10 keywords and a complete matching table.
65–95’MODULE 2 — Keywords and synonyms (30')
Goal: build a keyword list for ATS and the recruiter.
Materials: Card CV2.
Instructions:
Extract from the job ad role titles, tools and competencies (e.g., “customer service”, “Excel”, “communication skills”, “Polish B2”).
Add synonyms and spelling variants (e.g., customer service / client support; MS Excel / spreadsheets; social media / SM; language levels A1–C1/B2).
Create a Top‑15 list and plan where they go: Header/Summary, Skills, Experience (bullets), Education/Training.
Mini exercise (5'): turn 2 general phrases into specifics with numbers (e.g., “customer service” → “handled 30+ enquiries per day, 92% CSAT”).
95–105’BREAK (10')
105–145’MODULE 3 — Achievement bullets (STAR → one line) (40')
Goal: write tailored, measurable bullets for the chosen role.
Materials: Card CV4 (templates), MP2 from Scenario 06 (STAR achievements — if the participant has it).
Bullet formula: verb + task/context + action + outcome (number/%/time/quality).
Example: “Handled 25–30 enquiries per day (email/phone), introduced shortened Excel macros → response time −35% in 6 weeks.”
Instructions:
Pick 5 requirements from Card CV1 and write 1 bullet for each.
Make sure the wording includes keywords from CV2.
Underline the outcome (numbers or a qualitative result: feedback, award, deadline).
Peer check (5'): in pairs — check whether each bullet answers a specific requirement.
145–170’MODULE 4 — ATS‑friendly CV layout + 6‑second test (25')
Goal: arrange sections and check readability.
Materials: Card CV3, layout examples.
Zasady ATS‑friendly:
Standard headings: “Summary”, “Experience”, “Education”, “Skills”, “Languages”, “Projects/Volunteering”.
Formatting: 1 column, no tables/graphics/icons; font size 10.5–12; margins 1.5–2 cm.
File names: Surname_Role_City_CV.pdf.
Length: 1 page (up to 5 years of experience) or 2 pages (when it makes sense).
Sensitive data: no birth date, photo (optional — if locally required), full address; include phone, email, city, link to profile/portfolio.
Job-ad language = CV language.
Instructions:
Mark a place in the CV for the Summary — 3 sentences with 3–5 keywords;
Arrange Experience (most recent first);
Add Skills (from CV2) and Languages (CEFR level);
Wstaw bullety z M3;
6-second test: swap CVs — the other person has 6 seconds to say “which role this fits” and name 2 keywords visible “at first glance”.
Success criteria: after the 6-second test, the partner correctly identifies the role and 2–3 key competencies.
170–178’Mentimeter POST + sending plan (8')
Goal: close and implement.
Instructions: Mentimeter (3 questions). Then everyone writes down 1 job ad to which they will send their CV within 48 hours + a list of missing elements to fix.
178–180’Closing (2')
Instructions: take a photo of sample CVs (no personal data), remind about neutral file naming and logos on workshop materials.
6. Facilitation good practices
Plain language and specifics: short sentences, numbers, outcomes.
Matching > “pretty graphics”: the layout should help people find the content.
Anti-bias: a photo is optional; focus on competencies.
Consistency: words from the job ad must come back in the CV (headings, bullets, sections).
Legality and ethics: truth in the CV; we do not disclose third‑party/company data.
7. Adaptations, plan B, variants
Language barrier: a PL↔EN/UA glossary of basic phrases; allow original tool/role names in the job-ad language.
No computers: work on printouts and notes; handwritten additions allowed — retype into a file after the workshop.
Less time (120'): M1 25', M2 15', M3 25', M4 25'; the rest shortened.
More time (+30'): add a mini cover note (3 paragraphs: why the company, why me, CTA) or a LinkedIn profile.
8. Evaluation and indicators for reporting
Mentimeter PRE/POST – 3 questions (section 4).
Deliverables: Cards CV1–CV5, tailored CV.
Peer review: 2 random CVs scored with the CV‑R rubric.
Attendance and consents: attendance list, consent for photos of outputs.
9. Printouts (ready-to-use content)
Printouts are available in the section “Materials (printable)” above. Click to go to the selected card:
11. Lista kontrolna trenera (przed/po)
Before: printouts CV1–CV5, OG1–OG6; sample CVs (good/poor); Mentimeter; timer.
After: photos (no personal data), collected CV‑R rubrics, saved Mentimeter results, list of “job ad to apply to within 48 h”.