Materials (interactive + printable)
The forms below reproduce the handouts and complement the “Support map” and the pitch scoring rubric. You can fill out and print each block.
CARD P1 — Micro‑project canvas (1 page)
CARD P2 — Budget and resources (rough cost estimate)
Cost categories: materials; services (printing, translation); rental/transport; promotion; other.
| Category/item | Quantity | Unit cost | Cost | Justification/notes |
|---|---|---|---|---|
| Total (estimated) | 0 | |||
Non-financial resources
CARD P3 — Volunteer roles and 30‑day schedule
Roles (examples): coordinator, logistics, communication/design, facilitator, language “buddy”, childcare.
Team roles
| Role | Person | Scope (1–2 sentences) |
|---|---|---|
Schedule (weeks 1–4)
| Week | Task | Person | Deadline | ✓ |
|---|---|---|---|---|
| 1 | ||||
| 1 | ||||
| 2 | ||||
| 2 | ||||
| 3 | ||||
| 3 | ||||
| 4 | ||||
| 4 |
CARD P4 — Indicators and impact
Quantitative indicators: number of participants, number of meetings, % attendance, number of “buddy” pairs.
Qualitative indicators: self‑assessment “I feel more confident” (1–5), survey feedback, short quotes (anonymous).
CARD 1 — Support map (people/NGOs/online)
Purpose: collect contacts to places and people who can help deliver the micro‑project (space, equipment, volunteers, expert support, funding).
| Contact (person/institution/NGO) | How can they help? | Phone/e‑mail/link | First contact date |
|---|---|---|---|
PITCH Rubric P1 — 60 seconds (0–2 pts per criterion, max 10)
Interpretation: 0–3 starting point; 4–7 solid; 8–10 ready for consultation with an NGO.
Trainer checklist (before/after)
Before
After
1. Goal summary and session logic
Overall objective: participants learn a simple pathway to local engagement (participatory budgeting/NGO/volunteering) and design a social micro‑project ready to present in a 60‑second pitch.
Logic: needs diagnosis → solution design → implementation plan (volunteering + budget) → pitch and prioritisation.
Outputs: 1) micro‑project canvas (1 page), 2) rough budget and volunteering plan, 3) 60‑second pitch, 4) contact list to NGOs/institutions (Support map).
Note: we work with a participatory budgeting simulation (rules vary by city). We focus on the logic: problem → solution → implementation → impact.
2. Learning outcomes (knowledge • skills • attitudes)
Knowledge
- understands the differences between: participatory budgeting (PB), a grant/subsidy, volunteering;
- knows the basic elements of a project description: problem, audience, goal, activities, results, indicators, risks, partners.
Skills
- formulates the problem and audience (personas), and a SMART goal;
- plans activities and responsibilities (volunteer roles), basic costing (cost categories, scale);
- prepares a 60‑second pitch (problem → solution → who it helps → what is needed → impact).
- Attitudes: agency, cooperation, openness to diversity, ethics of volunteering.
3. Organisational parameters
Room: “U‑shape” setup + 3–4 tables (4–5 people), 1 flipchart + markers, projector; dot stickers; clock/timer.
Printable materials (A4, 1 per person):
Card P1 — Micro‑project canvas
Card P2 — Budget and resources (rough cost estimate)
Card P3 — Volunteer roles and 30‑day schedule
Card P4 — Indicators and impact
Card 1 — Support map (people/NGOs/online)
PITCH Rubric P1 — 60‑second scoring (for jury/peers)
Evaluation tools: Mentimeter (pre/post, scale 1–5): Questions 1–3 below.
4. Mentimeter — questions (PRE & POST)
Tip: in POST, also ask: “What will you implement within 7 days?” — note it in the margin of Card P3.
Questions (scale 1–5)
- “I can describe a local problem and its audience (personas).”
- “I know what elements a micro‑project consists of (goal, activities, budget, volunteering).”
- “I know at least one pathway for engagement (PB/NGO/volunteering) and a support contact.”
5. Detailed agenda (180’)
0–15’Opening and ground rules
Module aim: safety, clarity of the objective and outputs.
What should happen: participants know the plan and ground rules (voluntary participation, confidentiality, right to pause, kindness).
Instructions: introduce the topic, show the final outputs (Canvas, budget, pitch), hand out card sets.
Materials: “Plan and goals” slide, cards P1–P4, Card 1, and PITCH Rubric P1.
15–25’Icebreaker “Neighbourhood resources map”
Aim: activate knowledge about the area and existing resources.
Format: group work at tables.
Instructions: draw a sketch of your area (streets/institutions/NGOs, meeting places). Mark 3 places where you can do something for free (library, park, community centre).
Outcome: a ready list of venues/rooms for activities + initial partnerships.
Link to stories: H6 “Petro – contacts” (university/NGO network), H8 “Nadia – single mother” (childcare needs during events).
25–35’Mentimeter PRE
Aim: baseline.
Instructions: 3 questions (section 4), scale 1–5, show averages.
35–60’MODULE 1 — Needs diagnosis and personas (25’)
Module aim: identify a real problem and a person/target group.
Format: table work (4–5 people).
Materials: Card P1 (sections A–C: Problem, Audience, Initial goal).
Detailed instructions:
Problem (10’): each team chooses 1 problem from the list or their own (e.g., language barrier A0–A1; lack of companionship/friends; city orientation; childcare for single mothers; eco‑savings; digital safety; “buddy” for offices).
Personas (8’): describe 1–2 audiences (“who?” age, situation, obstacles, needs).
Initial goal (7’): in 1 sentence, formulate what will change after the activity (SMART attempt).
Success criteria: the problem is specific, not generic; persona described with concrete details; the goal is not an activity (e.g., not “we will run a workshop”, but “X people will overcome the barrier and…”).
60–75’MODULE 1B — Problem tree → solutions (15’)
Aim: move from problem to causes and ideas.
Instructions: draw a mini “tree”:
Effects (what is happening now?),
Core problem,
Causes (3–5),
Next to it, list solutions (1 per cause).
Outcome: a list of candidate activities for the Canvas (section D).
75–85’BREAK (10’)
85–120’MODULE 2 — Design: micro‑project Canvas (35’)
Module aim: fill in Card P1 (Canvas) sections D–I and prepare an outline of budget/resources.
Materials: Card P1 (full), Card P2 (Budget and resources), Card P3 (Roles and schedule), Card P4 (Indicators).
Detailed instructions:
D. Activities (10’): choose max 2–3 activities, each with a short description (what? where? for whom? how many people?).
E. Partners and resources (5’): list 2–3 partners (e.g., library, NGO KIS, university), places and things (room, projector).
F. Risks and Plan B (5’): e.g., low attendance → “buddy + phone reminders”; language barrier → pictorial version, volunteer interpreters.
G. Budget (rough) (8’): for the simulated limit of PLN 5,000, indicate categories: materials, services, rental, promotion; mark what can be obtained through volunteering/partners instead of spending.
H. Indicators (3’): pick 2–3 measurable (e.g., number of participants, % declaring “I feel more confident”, number of “buddy” pairs).
I. Accessibility and inclusion (4’): simplified language, childcare (partnership), venue accessibility, hours friendly to working people.
Success criteria: coherence Problem → Activities → Indicators, realistic budget, inclusion of volunteers/partners.
120–130’Energizer “Elevator Pitch” (10’)
Aim: prepare to speak briefly and clearly.
Instructions: in pairs, practice a 30‑second project description, swap roles after 5 min; note down 1 strong phrase.
130–160’MODULE 3 — 60‑second pitch + prioritisation (30’)
Module aim: learn to present the project and gather feedback.
Materials: PITCH Rubric P1 (for jury/everyone), voting dots, timer.
Instructions:
Each team has 60 seconds for the pitch:
The problem and for whom;
What we will do (2–3 activities);
What is needed (budget/partners/volunteers);
What impact and how we will measure it.
The rest of the teams (and the trainer) score using the rubric (0–2 pts per criterion).
Dot voting (3 min): each participant has 2 dots for projects with the greatest impact and feasibility.
Debrief (5’): what was clear, what to strengthen?
Success criteria: clarity, coherence, realism, impact, budget basics.
160–170’Mentimeter POST + reflection (10’)
Aim: close the process and assess growth.
Instructions: the same 3 questions as at the beginning + open question “What is the next step you will take within 7 days?”.
Documentation: photo of results, collected cards P1–P4.
170–180’Closing and “small step” (10’)
Aim: turn the plan into action.
Instructions: on Card P3, write the date of the first contact to a partner/NGO or publishing the event. Take a photo of the “small steps” (evidence for the report).
6. Facilitation good practices
From specifics to theory: start with needs and personas, only then names of project types.
Fewer actions, but better: max 2–3 actions in a project — easier to deliver.
Include the stories: H6 Petro (contact network) ⇒ partners; H8 Nadia (childcare) ⇒ accessibility.
Volunteering ethics: volunteering is not “free work forever” — it means meaningful roles, training, support, and thanks/certificates.
7. Adaptations, Plan B, variants
Language barrier: pictograms, ready-made sample pitch phrases; mixed-language pairs.
No projector: print mini slides and distribute to tables.
Less time (120’): shorten M1 to 20’, M2 to 25’, keep a full 25’ for the pitch.
More time (+30’): add a “communication plan” (social post, Canva graphic) and a sample post.
8. Evaluation and reporting indicators
Mentimeter PRE/POST — 3 questions (section 4).
Outputs: Cards P1–P4 (scan/photo), scores from PITCH Rubric P1, list of “small steps”.
Attendance and consents: attendance list, consent to photograph outputs.
9. Printable handouts (ready-to-use)
Printable handouts are available in the “Materials (printable)” section above. Click to jump to a specific card:
11. Trainer checklist (before/after)
Before: print cards P1–P4, Card 1, PITCH Rubric P1; Mentimeter prepared; dot stickers; timer.
After: photos of canvases, collected scoring rubrics, Mentimeter results saved, list of “small steps” (for follow‑up).